New Privacy Act Issuance for the Department of Defense Published
Washington D.C. – On August 5, 2025, the U.S. Government Publishing Office (GPO) announced the publication of a significant update to the Department of Defense’s (DOD) privacy regulations. The “DOD – Privacy Act Issuance for the Department of Defense, Office of the Secretary of Defense, 2025” was officially published on govinfo.gov, providing a comprehensive overview of how the DOD handles personal information under the Privacy Act of 1974.
This newly released issuance, designated as PAI-2025-DOD-interim, serves as a crucial document for understanding the DOD’s commitment to protecting the privacy of individuals whose information is collected, maintained, used, and disseminated by the department. It outlines the procedures and policies governing the access, amendment, and disclosure of records within the DOD system, ensuring compliance with federal privacy laws.
The Privacy Act of 1974 is a landmark piece of legislation that grants individuals the right to know what information federal agencies collect about them and how it is used and disclosed. It also provides individuals with the right to request amendments to inaccurate or incomplete records. Agencies are required to publish notices of their systems of records and the procedures for accessing and amending them.
The DOD, as one of the largest federal agencies, manages an extensive array of personal records related to military personnel, civilian employees, contractors, and other individuals who interact with the department. This updated issuance reflects the DOD’s ongoing efforts to maintain transparency and uphold the privacy rights of these individuals in an evolving technological landscape.
Key aspects typically covered in such an issuance include:
- Systems of Records: A detailed listing of the various record systems maintained by the DOD, including their purpose, the types of records they contain, the categories of individuals covered, and the routine uses of the information.
- Access Procedures: Clear instructions on how individuals can request access to their own records. This often involves submitting a written request with specific information to identify the records sought.
- Amendment Procedures: Guidelines for requesting amendments to personal records that an individual believes are inaccurate, irrelevant, untimely, or incomplete.
- Disclosure Guidelines: Information on the circumstances under which the DOD may disclose personal information without an individual’s consent, in accordance with the Privacy Act’s exemptions and exceptions.
- Appeals Process: Details on how individuals can appeal decisions made by the DOD regarding their requests for access or amendment of records.
The publication of this interim issuance signifies the DOD’s dedication to providing accessible and up-to-date information regarding its privacy practices. Individuals are encouraged to review the full text of the “DOD – Privacy Act Issuance for the Department of Defense, Office of the Secretary of Defense, 2025” on govinfo.gov to gain a thorough understanding of their rights and the procedures for interacting with the DOD concerning their personal information. This proactive approach to privacy management is essential for fostering trust and ensuring the responsible stewardship of sensitive data.
DOD – Privacy Act Issuance for the Department of Defense, Office of the Secretary of Defense, 2025
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